It’s undeniable that executive and administrative assistants are the glue that hold the office together and keep it running smoothly. A great admin has to be extremely focused, organized, adaptable, and able to multitask, but that can be easier said than done. Since the pandemic started one year ago, more companies are giving their employees the option to work from home. Now, instead of running the office on-site, the administrative assistants are executing tasks virtually, which can be more stressful as digital life has become a new norm.
In order to succeed in this role, admins need a wide array of skills to keep up with back-office tasks. As cloud solutions and technologies advance, the administrative assistant has to be tech-savvy and adapt to the digital landscape. How does a rockstar admin meet the demands of a virtual office and stay on top of the latest tech trends? A tech-savvy administrative assistant knows all the shortcuts to solve problems and saves time while working online.
Here are five admin hacks to help keep your office game strong and
your team happy:
1. Calendly is one of the best appointment booking tools out there. An admin assistant can book her manager’s appointments easily by sending a link out to his/her contacts as needed. You can display the link in an email or directly attach it to your small business’s website. Calendly syncs with your personal calendar on your laptop and phone so you will never miss an appointment again.
2. Grammarly is your English teacher lifeline for written documents, contracts, proposals, and more. By uploading your Word document, you can have it proofed in a matter of minutes for spelling and punctuation mistakes. Keep your supervisor happy and be the spelling bee star you were born to be using Grammarly. Keep in mind that it doesn’t cure all ills. You should be sure to sharpen your writing skills and at a minimum, double-check with a grammar-savvy coworker to assure that your written document is tight.
3. Dropbox is your file sharing and file backup superstar. Here, you can share documents, images, videos more easily between your office departments without worrying about misplacing a file. Add team members to each file or use Microsoft Word and type in real-time while it automatically saves in Dropbox. Winning!
4. Expensify is the life-saving receipt app. Administrative assistants know that receipts, meticulously kept in the pre-digital age, must be logged to track business expenses. Now, it’s as easy as 1-2-3 to scan your receipt and upload it directly in the app where you view reports and track travel expenses as well. So long, paper receipts.
5. Slack is a communication tool for teams that you can download on your desktop and your phone. An admin assistant has to be able to connect with employee team members at any time. On Slack, he/she can easily share docs using Google Drive, message team members, or have a quick video call when needed. Slack keeps the whole team on the same page thereby eliminating the back and forth of email threads.
An administrative assistant’s tasks vary and he/she is expected to wear multiple hats. Communication is key when making sure your office runs like a well-oiled machine. Covid-19 accelerated our digital landscape and admin assistants today must be tech-savvy. You can see that all five of our admin hacks are digitally related. To be the office superhero, a successful administrative assistant needs to adapt and evolve with technological advances.
At LTD Global, we work with some of the sharpest administrative assistants around. How do we know this? We make sure they are highly-vetted and given the proper tools and resources to succeed. Fit is important so we ascertain they are a great fit as well.
If you are a candidate working in the administrative field, send your resume to recruit@ltdglobal.com. Let us help you find your dream job!