Are you making administrative mistakes that are costing your business time and money? Did you know that one administrative error could lead to a larger ripple effect that could hurt your business even more?
Mistakes Happen
Administrative mistakes happen, but it’s how you handle them that is important. There are many pain points that can cause disruption within your administrative department and lead to time and revenue loss. Here are two pain points to avoid:
Administrative Pain Points
Pain Point 1:
- Adapting to new software within a very limited period of time.
- Solutions: As you hear that your organization is ready to launch new software, ask for training and/or tutorials. Play with the software ahead of time, if possible, so that you can get a handle on how to use it. If it is commonly used, Google and YouTube are good resources for tutorial support.
Pain Point 2:
- Unmet deadlines.
- Solutions: Understand expectations and deadlines at the start of the assignment. Ask for assistance on setting priorities of projects and be sure to ask for help if needed to complete tasks. Set calendar reminders. Use a tracking tool to make sure the team is aware of expectations and deadlines.
Common Administrative Mistakes
Here are some common administrative mistakes:
- Poorly constructed and confusing messaging: These messages can be misconstrued, causing an unintended ripple effect.
- Grammatical errors: Grammatical errors look unprofessional and lead to poor communication.
- Spelling errors: Just like grammatical errors, spelling errors can lead to poor communication.
Typos and Grammar
Typos and grammar mistakes are some of the most commonly found in organizations today. There are simple solutions to help avoid these mistakes; use spell check (be careful, though, the English language often has more than one way to spell a word), Grammarly, and an online dictionary to help ensure that your message is clear and concise. Take the time to review your email or correspondence before hitting send. Read, read aloud, and read to your colleague – this is essential and helps to spot a missing “the” or “and.” Poor writing skills reflect negatively on the individual and on your company as a whole.
Avoid Administrative Mistakes. LTD Global Can Help!
While mistakes happen, it’s still important to stay ahead of the curve and ensure that they are avoided. LTD Global is here to help. LTD Global has been assisting small businesses with administrative tasks for years including filing and document organization, database management, and executive/administrative support. Contact LTD Global today to find out more!